Using Research Funds for Library Payments

Registering Group Budget

  • At the library, Budget Registration Codes (BRC) are used to identify budget, and make deductions from the specified budget (research funds etc.)
  • Follow the instructions on this page when applying for a BRC to be shared by multiple people in a project or a group.
  • Applications are accepted at all times throughout a given fiscal year. The BRC will remain valid until the person in charge requests to cancel it.
  • If there are any changes to the registered account (section transfer, change of person in charge of an organization, change in account information), promptly contact the Books Ordering & Accessioning Section of the University of Tsukuba Library, Division of Information Processing and Management (ext. 2351, 2352).

Application Procedure (Group Budget)

  1.  Fill in the required fields on the Budget Registration Code Application Form.(Example/PDF 237KB)
  2. Submit the application to the accounting staff at the Academic Service Office. After checking the budget information, it will be sent to the library.
  3. When the registration is complete, the library will send the BRC by campus mail.
  • Make sure to enter the name of the representative, and add a seal or signature.
  • Although the buget name can be anything, avoid generic terms. Name the budgets to that they can be identified with the representative, project, etc.
    • Good example:“XX Research Project,” “YY Research Group,” etc...
    • Bad example: “Research Funds,” “Project Expenses,” “Group Budget,” etc....
  • Apply for web service use after completing budget registration.
  • There is no link setting between a user ID and group BRC.

Using the Web Service

To use the library web service for group budgets, fill out the application form below, and submit to the Books Ordering & Accessioning Section at the library.
When the procedure is complete, a notification will be sent to the applicant by campus mail.

Application Form(Word/46KB)Application Form(PDF/117KB)

  • Take care of the password.
    One password will be issued per BRC.
    The library is not responsible for any abuse caused by password leakage etc.
  • If you want to have your group BRC password reissued, check the password reissue column of the above application form, and submit to the Books & Ordering & Accessioning Section at Library.
  • There is no link setting between a user ID and group BRC.
  • Make sure to contact the library if there are any changes to the registered information.

Notes on Using Photocopy/Inter-Library Loan Services

  • When entering the Photocopy/Inter-Library Loan application page, make sure to provide the “section/contact information,” “e-mail address,” and “user ID” of the applicant.
    If these fields are not filled in, the library will contact the administrator of the group budget.
  • If the contact information is unclear, the library may decide to cancel the application.
  • The confirmation mail for photocopy/inter-library loan will be sent to both the administrator of the BRC and the applicant.

Inquiry/Contact

University of Tsukuba Library, Division of Information Processing and Management, Books Ordering & Accessioning Section (Central Library)
 Ext. 2351, 2352
 E-mail: shusho#@#tulips.tsukuba.ac.jp (Replace “#@#” with “@”)

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